A-1005
Candidate #A-1005
Virtual Assistant · 3 years experience · Calendar management, Inbox management, Data entry
$1,100per month + GST
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Admin role
Hire an offshore Executive Assistant
An Executive Assistant provides high-level administrative support to senior leaders, managing complex schedules, board documentation, travel logistics, and confidential correspondence with discretion and professionalism.
$1,600per month + GST, all-in
$70–95kAustralian salary range
$78,236est. saving a year (NSW)*
What they do
A executive assistant who handles executive scheduling, board documentation, stakeholder communication, travel logistics, minute taking, expense management and confidentiality, full time and dedicated to your business.
Why hire offshore
01
Access experienced EA talent at 40–50% of local cost
02
Time-zone alignment means real-time diary management
03
Filipino EAs are highly educated and culturally aligned with Australian work norms
Skills
Executive scheduling Board documentation Stakeholder communication Travel logistics Minute taking Expense management Confidentiality
Software they use
MiMicrosoft 365GoGoogle WorkspaceCoConcurZoZoomDoDocuSign
Cost comparison
What a executive assistant costs a year
Local figures are salary plus 12% super and NSW payroll tax.
$25k
$50k
$75k
$100k
$83k
$97k
$112k
$19k
Local entry$70k salaryLocal typical$83k salaryLocal senior$95k salaryAdept$1,600/mo
Estimated saving
80%
About $78,236 a year against a typical local hire in NSW, before recruitment fees, leave cover, equipment and desk space.
A typical day
What a working day can look like
An example in Sydney time. Your executive assistant follows your priorities and your tools.
8:30am
Inbox zero
Sorts overnight email, flags what needs you and replies to the rest in your voice.
10:00am
Calendar and bookings
Confirms meetings, moves clashes and books travel against your preferences.
11:30am
Documents
Formats proposals, updates trackers and files everything where your team expects it.
1:30pm
Follow-ups
Chases suppliers and customers for the answers you were waiting on.
3:00pm
Data and admin
Updates the CRM, enters invoices and keeps shared drives tidy.
5:00pm
End-of-day note
Sends a short summary: what was done, what's pending, what needs you.
Available talent
Admin talent you can interview
2 available nowSee all admin talent
A-1007
Candidate #A-1007
Data Entry & Admin Specialist · 4 years experience · Data entry (70 WPM), Microsoft Excel, CRM data management
$900per month + GST
A-1006
Candidate #A-1006
Executive Assistant · 5 years experience · Executive diary management, Board pack preparation, Minute taking
$1,400per month + GST
Questions
Hiring a executive assistant
Something else on your mind? Our Australian team can talk it through.
Can an offshore EA manage my full calendar?
Yes. Offshore EAs manage complex multi-timezone calendars, board schedules, and stakeholder coordination in real time.
How do I handle confidential documents offshore?
Adept recommends NDA agreements, role-based system access, and secure cloud tools. Offshore EAs routinely work with sensitive information under appropriate controls.
What seniority level is typical?
Our EAs typically have 3–8 years experience supporting C-suite or senior management, often from BPO or professional services backgrounds.
Will my EA communicate with external stakeholders?
Yes, with proper briefing. Most offshore EAs handle external email and scheduling correspondence on behalf of executives seamlessly.
Can one EA support multiple executives?
It depends on workload. For 2–3 executives with moderate admin needs, one EA often suffices. For high-volume C-suite support, a dedicated EA per person is recommended.
Where they work
Industries and states
*Estimate compares $19,200 a year with a $82,500 salary plus 12% super and NSW payroll tax (5.45%, payable once wages pass the state threshold).
Ready when you are
Meet your executive assistant this month
Tell us what you need and we'll shortlist candidates for you to interview. $1,600 a month + GST, with no upfront fees.
