R-1622
Candidate #R-1622
Real Estate Admin & Property Manager Assistant · 5 years experience · PropertyMe, Tenancy agreement preparation, Arrears management
$1,200per month + GST
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Real Estate role
Hire an offshore Transaction Coordinator
A Transaction Coordinator manages the administrative process from accepted offer to settlement — tracking conditions, chasing documents, coordinating stakeholders, and ensuring nothing falls through the cracks.
$1,350per month + GST, all-in
$58–72kAustralian salary range
$60,568est. saving a year (NSW)*
What they do
A transaction coordinator who handles contract management, settlement tracking, stakeholder coordination, condition management, document collection, crm updates and timeline management, full time and dedicated to your business.
Why hire offshore
01
Keep deals on track without burdening agents with transaction admin
02
Reduce settlement delays through dedicated coordination and follow-up
03
Experienced in Australian property transaction workflows and key milestones
Skills
Contract management Settlement tracking Stakeholder coordination Condition management Document collection CRM updates Timeline management
Software they use
ReRexAgAgentboxSeSettlMiMicrosoft 365DoDocuSign
Cost comparison
What a transaction coordinator costs a year
Local figures are salary plus 12% super and NSW payroll tax.
$25k
$50k
$75k
$69k
$77k
$85k
$16k
Local entry$58k salaryLocal typical$65k salaryLocal senior$72k salaryAdept$1,350/mo
Estimated saving
79%
About $60,568 a year against a typical local hire in NSW, before recruitment fees, leave cover, equipment and desk space.
A typical day
What a working day can look like
An example in Sydney time. Your transaction coordinator follows your priorities and your tools.
8:30am
Enquiries
Replies to overnight buyer and tenant enquiries and books inspections.
10:00am
Listings
Prepares listing copy and uploads to the portals.
11:30am
Leases and renewals
Drafts leases, renewals and notices for your PM to approve.
1:30pm
Maintenance
Logs requests, gets quotes and schedules trades.
3:00pm
Arrears
Follows up rent arrears in line with your process.
5:00pm
Landlord updates
Sends owners clear updates on their properties.
Available talent
Real Estate talent you can interview
1 available nowSee all real estate talent
Questions
Hiring a transaction coordinator
Something else on your mind? Our Australian team can talk it through.
What does a Transaction Coordinator do after exchange?
They track all conditions, collect outstanding documents, liaise with solicitors and conveyancers, and chase finance and building inspection sign-offs.
Can they communicate with solicitors and conveyancers?
Yes — routine status follow-ups and document exchanges with legal representatives are within scope.
Can they track multiple transactions simultaneously?
Yes. TCs typically manage 20–30 active transactions at once using a structured tracking system.
What software do they use?
Rex, Agentbox, and Settl are commonly used. They can also work from spreadsheet-based systems if preferred.
Do they attend settlement?
No — physical attendance is not required. They coordinate the administrative elements; solicitors handle the settlement table.
Where they work
Industries and states
*Estimate compares $16,200 a year with a $65,000 salary plus 12% super and NSW payroll tax (5.45%, payable once wages pass the state threshold).
Ready when you are
Meet your transaction coordinator this month
Tell us what you need and we'll shortlist candidates for you to interview. $1,350 a month + GST, with no upfront fees.
